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How to add trainee information to the bulk add new trainee CSV template
Download an empty CSV file template
Use this guidance to complete the CSV file template
1. Download the CSV file template
2. Add new trainee details
3. Upload your trainee records
Notification of changes
Version
Release notes
v2026.1 — 20 March 2026
Changes
v2026.0 — 30 January 2026
Changes
v2025.0 — 1 September 2025
v2026.1
provider_trainee_id
application_id
hesa_id
first_names
last_name
previous_last_name
date_of_birth
ni_number
sex
email
nationality
ethnicity
disability1
disability2
disability3
disability4
disability5
disability6
disability7
disability8
disability9
itt_aim
training_route
itt_qualification_aim
course_subject_1
course_subject_2
course_subject_3
study_mode
itt_start_date
itt_end_date
course_age_range
course_year
training_partner_urn
employing_school_urn
trainee_start_date
pg_apprenticeship_start_date
placement_1_urn
placement_2_urn
placement_3_urn
fund_code
funding_method
training_initiative
additional_training_initiative
iqts_country
uk_degree
non_uk_degree
degree_subject
degree_grade
degree_graduation_year
awarding_institution
degree_country
v2026.0
provider_trainee_id
application_id
hesa_id
first_names
last_name
previous_last_name
date_of_birth
ni_number
sex
email
nationality
ethnicity
disability1
disability2
disability3
disability4
disability5
disability6
disability7
disability8
disability9
itt_aim
training_route
itt_qualification_aim
course_subject_1
course_subject_2
course_subject_3
study_mode
itt_start_date
itt_end_date
course_age_range
course_year
training_partner_urn
employing_school_urn
trainee_start_date
pg_apprenticeship_start_date
placement_1_urn
placement_2_urn
placement_3_urn
fund_code
funding_method
training_initiative
additional_training_initiative
uk_degree
non_uk_degree
degree_subject
degree_grade
degree_graduation_year
awarding_institution
degree_country
v2025.0
Provider Trainee ID
Application ID
HESA ID
First Names
Last Name
Previous Last Name
Date of Birth
NI Number
Sex
Email
Nationality
Ethnicity
Disability 1
Disability 2
Disability 3
Disability 4
Disability 5
Disability 6
Disability 7
Disability 8
Disability 9
ITT Aim
Training Route
Qualification Aim
Course Subject One
Course Subject Two
Course Subject Three
Study Mode
ITT Start Date
ITT End Date
Course Age Range
Course Year
Lead Partner URN
Employing School URN
Trainee Start Date
PG Apprenticeship Start Date
Placement 1 URN
Placement 2 URN
Placement 3 URN
Fund Code
Funding Method
Training Initiative
Additional Training Initiative
UK degree type
Non-UK degree type
Degree Subject
Degree grade
Degree graduation year
Awarding Institution
Degree country
v2026.1
!
Warning
The v2026.1 version is currently available for testing in the sandbox environment only. It is not yet available in production.